How Can HR Department Assist In The Recruitment Process

The HR department plays an essential role in the recruitment procedure. The HR department is involved in many things, such as employee development, statutory compliance management analytics, and much more for an organization.

The human resource department handles the elaborate recruitment and selection procedure. This starts by attracting qualified candidates for a job role. The next step includes identifying them, then selecting them via interviews and several proficiency tests. This is all necessary to get the right candidate that is perfect for the organization.

Given below are ways on how to improve the recruitment process.

Necessary steps of the recruitment procedure

For recruitment, HR makes step by step procedures so that the hiring experience is smooth.

• JOB DESCRIPTION

The first thing to do when recruiting is listing all the job openings with their job descriptions. All the details should be mentioned clearly. Your listing must show the candidates what your organisation does and what the job role expects them to.

• SETTING A DATABASE

Having a database makes all the work easier. This database should be maintained, and vacancies should be posted from time to time so that the hiring procedure can be carried out smoothly.

• APPLICATION PROCEDURE

The next step is the application process, wherein candidates are invited for the organisation’s job roles. The necessary work of HR is to sell the job to the employees. HR decides the application procedure. It can be via mail or software that accepts submissions.

• RESUME SUBMISSION STEP

The resume submission step differs from organisation to organisation. This depends entirely on the HR department’s level of organisation and how they want to carry out the process.

• LISTING DISPLAY

The next step is to display all the listings on the website. You need to post on a website and social media platforms. This allows better visibility and helps keep track of candidates by informing them that the organisation is looking for the job.

• CHECKING RECORDS

The HR department then goes through previously submitted resumes. This helps to build a database that allows easy searching and managing. It also helps keep track of applicants and inform them if a new job role is open or a previous vacancy of a job is now available in the department. Once the application procedure is done, the HR department organises it and schedules interviews for all the shortlisted candidates. Several filters and keywords assist in the shortlisting. Databases allow easy filtering after the shortlisting is done.

• INTERVIEWS

Interviews are carried out to assess if the candidates match the requirements of the job role. The shortlisted candidates are accepted and reviewed for the final decision. This step is carried out before they are giving the acceptance letter and job role.

• TOUCHPOINTS

The next thing to do is to maintain touchpoints with the candidates. The HR department needs to do that to keep a record of candidates who applied. This helps because they can always be contacted when there's a job vacancy in future.

• ONBOARDING

The final step is the onboarding process, where new employees are welcome to the organisation. The HR department explains all the job roles, sitting places, regulations etc.

• RECORD KEEPING

The record-keeping is a step by step report to maintain all the data and reports of how the recruitment process was done. This includes resumes, shortlisted resumes, interviews, people who are finalised, letters, acceptance letters, hiring time, etc.

Thus, recruitment is the prime responsibility of the HR department. It ensures that recruitment is carried out smoothly and the best talents are brought in. The HR department works on all steps to hire the employees and even handle their induction.