Operations have evolved, with new patterns and standards emerging. From the factory line that started with Ford, to lean operations that flowed from the Toyota plants in Japan. Besides the actual operations, it is important to take into account the health and safety of these plants. This is the area where firms are actively changing how they think and act. Traditionally, this is also an area that has been overlooked, resulting in casualties, pollution, and other disasters that could have been prevented through proper management.
Changing office spaces
One of the ways that this is addressed is through the transformation of offices. Since the pandemic, offices are required to change and create a safe work environment for all. How can this be achieved? First of all, with strong procedures and work instructions in place. How do employees need to use the elevator? Walkthrough the office? Occupy and leave their flex desk? By offering employees instructions and training through their portal, they are aware of the latest rules of a safe and healthy work environment for all.
Managing incidents at plants
At traditional plants, companies are managing the safety of their plants through multiple systems and tools. For example, there are paper logs where employees file their shift and what happened during their shift. The way this is written down is not uniform, making it hard to report on the outcomes. Furthermore, different styles are being used across the different plants and departments, making it impossible to extract the right information. This is where organizations will have to become more efficient. Through tools, like Capptions, employees can effectively log incidents through a smartphone application. All data is gathered in a central system and allows for strong reporting and analytics capabilities.
How is this all managed?
One could think that this requires a very expensive suite of software to provide these solutions. However, it is all captured in a single tool called EHS.
What is EHS?
It is a good question to ask what is EHS. This is an abbreviation that refers to Environmental, Health, and Safety and is a bundle of services and solutions that come together in a software package. While the package started as a tool to manage incidents and improve (worker) safety, more functionalities have been added over time. For example, it is possible to conduct audits based on the system outcomes, provide manuals, conduct risk assessments, and use it as a place for standard operating procedures.
The benefit of such a system is the fact that all the information is centralized and available to all employees that need access. This makes it an effective tool that helps to manage the complete organization. Together, employees are responsible for a safe working environment. This tool helps them to achieve this through procedures, training, protocols, incident logging, and a wide range of additional functionalities.