Organizational security comes in many shapes and sizes. From open-plan startup offices to huge institutions like hospitals, university campuses, casinos, transit systems, and others that are partially open to the public, organizations of all sizes have security needs.
A lack of security measures can lead to equipment theft, trespassing, work disruptions, theft, and other unintended consequences. It can prove costly at best and dangerous in the workplace. These five steps can help your organization secure personnel, equipment, data, and more.
1) Access Control
Open offices have become the new standard for organizations and companies of many types, but they also come with security shortcomings. An open office can be a security nightmare when it comes to confidential documents and servers.
Access control can help you protect the server room, valuable equipment, and sensitive information. An ID access card system that uses proximity cards and a card reader is one solution that’s both secure and convenient.
2) Identity Badges
Large organizations can benefit from photo ID card systems that help co-workers and/or security guards quickly identify employees. A photo ID badge is one of the simplest security measures you can take to cut down on the risks of trespassing and theft in large workplaces.
You can print photo ID badges in-house, even if you need them to have a magnetic stripe or proximity access technology. Why are PVC cards recommended for security systems that rely on photo ID or access control? PVC is a more durable material that will save you on the costs and hassle of constantly reprinting worn-down cards.
3) CCTV Systems
A CCTV system is the perfect deterrent against theft and trespassing, as well as one of the best ways to identify perpetrators. If you have a persistent problem with equipment or inventory theft, a CCTV system will put an end to it quickly, or at the very least, give you the means to identify the culprit.
Closed-circuit television systems are security cameras that allow you to monitor key areas throughout the workplace. You will need a system for storing and reviewing footage to make the most of the system.
4) Limit Password Access
How many employees really need the passwords to sensitive accounts? Any time you give an employee access to data or company finances, you have to make sure that you can trust them.
You should also regularly change passwords, especially when employees move on from their roles. It’s recommended that if you have a strong and unique password, you only need to change it when you believe it’s been compromised.
5) Stay Organized
A disorganized office invites equipment theft simply because you’re not keeping track of it. The same way a retailer takes inventory, any organization should keep stock of equipment. You can start with a comprehensive list of all tech and IT equipment and post it somewhere public. It will be easier and faster to identify when something valuable goes missing.